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What are the procedures for electronically filing evidence?
ELECTRONIC EVIDENCE PRESENTATION SYSTEM
The United States Bankruptcy Court for the District of Wyoming installed an electronic evidence presentation system in the courtroom. The evidence presentation system allows the display of evidence on various monitors located on the bench, witness stand, lectern and counsels’ tables. Additional new equipment includes a courtroom-wide speaker system, a screen near the gallery, cameras for video-conferencing purposes and assisted listening headsets.
Having installed the electronic evidence system, the court encourages counsel to learn its ease of use. The court also implemented procedures for the electronic filing of proposed exhibits. Neither use or filing is a mandate, but parties shall follow current procedures set forth as frequently asked questions.
FREQUENTLY ASKED QUESTIONS:
- What kind of content may be displayed using the evidence presentation system? Documents, images/pictures, video playback and audio playback.
- What types of devices may be used for evidence presentation? Examples include: laptops, tablets and courtroom supplied document camera.
- Does the court provide a video or audio player for electronic evidence? Attorneys must use their own devices for any electronic, video, or audio evidence.
- How does the document camera work? The document camera allows the presentation of hardcopy evidence presented to participants on stationary monitors located throughout the courtroom. The images are viewable over video-conference to remote locations. Attorneys may use the zoom feature for capturing an optimal image.
- Does the evidence presentation system allow document annotation? Document annotation is only available on the monitors located at the lectern and witness stand.
- How does document annotation work? The lectern and witness stand monitors allow annotations to be drawn on the image displayed on the screen. Counsel or a witness taps the screen with a finger as a pointer or moves around while pressed against the screen to draw. Annotations may be erased, or captured and saved.
- How do personal devices connect? There are laptop connections located at the lectern and at counsels’ tables to allow the presentation of evidence stored on personal devices. The images are viewable over video-conference to remote locations. Parties are responsible for providing their own connecting cables.
- What technology accessories must parties provide? Examples include: iPad/iPhone adapters or connectors, audio/video cables, power cables, USB cables, keyboards, mice, and VCRs.
- May the court provide technical support for my own devices which are utilized in the courtroom? The court does not provide technical support beyond basic hook-up. Please provide your own support.
- May I call to schedule a test? Parties are encouraged to schedule a test prior to the hearing. Please contact the Courtroom Deputy at 307-433-2200. Parties should bring their devices to ensure proper hook-up.
- May video participants present electronic evidence from a remote location? The court currently uses Jabber for remote parties to connect. It does not have the ability to present remote exhibits. Attorneys appearing by video must provide three hard copy exhibit sets, indexed and in notebooks, if the exhibits were not electronically filed. Attorneys appearing by video who file exhibits electronically must provide one hard copy exhibit set, indexed and in a notebook, for any witnesses that will be appearing in the courtroom.
- Who is responsible to provide remote witnesses exhibits for evidentiary hearings or trials? Parties with witnesses testifying by video conference are responsible to ensure witnesses at remote locations receive ALL exhibits in order to testify.
- What is the procedure for submitting electronic exhibits to the court?
- Exhibits may be submitted by electronic filing using the “Proposed Exhibit” event in pdf format. Counsel must link the exhibits to the relevant hearing order.
- Please complete the Exhibit chart. Electronically file the chart, separately attaching each exhibit, clearly identified as required by Local Bankruptcy Rules.
- Please insure all private information is redacted subject to Fed. R. Bankr. P. 9037 BEFORE electronically filing.
- Electronic submission is deemed service on opposing counsel, if opposing counsel is an electronic filer.
- Deadlines to file exhibit lists and objections to exhibit authenticity shall be stated in the scheduling order.
- Parties may use electronic exhibit filing even if the current hearing Order requires hard copy exhibits.
- May I still submit paper exhibits to the court?. If you choose to continue the current practice of paper exhibits, three (3) copies of the exhibits must be provided – identified as required by Local Bankruptcy Rules, indexed and placed in a notebook. Parties may electronically file exhibits even if planning to use hard copies at hearing.
- Do I need a paper copy of exhibits for witness? If a party intends to use the electronic evidence presentation system, counsel should bring at least one hard copy of exhibits, in the event of a technology failure. A full hardcopy of all exhibits must be provided – labeled, indexed and bound – for witnesses appearing remotely. If parties appear remotely but witnesses appear in the courtroom, one full copy of the exhibits must be provided to the Courtroom – labeled, indexed and bound. The same applies for exhibits electronically filed, but which counsel intends to use in hard copy format at hearing.
- Does the court provide assisted listening devices? Individual headsets are available upon request.
If you have questions please contact the Courtroom Deputy at 307-433-2200.
How do I participate in hearings through video?
The Bankruptcy Court offers video participation through Jabber via a Cisco bridge. This is an easy and inexpensive way to participate in hearings through video from your office. It involves a one-time download (we'll provide a link) that only takes a few minutes. All that is needed is a computer and a camera. It also works on iPads & other similar devices.
Following is a link to the system/device requirements for Jabber Video.
Following is a link to cameras/microphones that have been tested with Jabber Video.
For further information or to conduct a test, please contact the Clerk's Office 307-433-2200.
*The use of Jabber requires parties to follow Local Rule 9074-2.*
How can I receive bankruptcy notices electronically?
The U.S. Bankruptcy Courts encourage the bankruptcy community to utilize Electronic Bankruptcy Noticing (EBN). EBN is a free service that allows court notices to be transmitted electronically, delivering them faster and more conveniently. Some of the advantages to electronic noticing are:
- Court notices are sent the same day they are produced by the court.
- You can access your court notices 24/7.
- Court notices that would be mailed to multiple locations can be routed to a centralized electronic address.
- Storing court notices to your computer means you never lose a paper copy.
- Court notices can easily be forwarded around the office or to your attorney.
For more information and to register for this service, please go to ebn.uscourts.gov. You may also contact EBN Customer Service at 1-877-837-3424 or firstname.lastname@example.org. Note: If you are an attorney who already receives your notices via CM/ECF Notice of Electronic Filing, then you do not need to register for this service.
How do I register a preferred address for bankruptcy notices?
The Bankruptcy Abuse Prevention and Consumer Protection Act of 2005 amended Title 11 U.S.C. § 342(f) to permit a creditor to specify a preferred mailing address to be used by all the bankruptcy courts or by particular bankruptcy courts for providing notices.
Please visit the National Creditor Registration Service for information about the service and to register.
How do I create a Creditor Mailing List (Matrix)?
Information about Creditor Mailing Lists (Matrix)
The mailing list/matrix is a list of the names and addresses of creditors and parties in interest in a bankruptcy case. This information is used for noticing and also for claims information when applicable. The debtor is responsible for providing complete information on the matrix.
Per Local Rule 1007-2, the clerk’s office will not compare the names and addresses of the creditors listed in the schedules with the names and addresses shown on the master list or any amendment.
The mailing lists may be submitted to the clerk’s office in electronic format (diskette or CD) in Plain Text Format (.txt). Please do not save as Rich Text Format. The mailing list may also be submitted in written format, preferably type written.
Instructions for Preparation
- Use one single column per page.
- Names and addresses should be left justified so they are flush against the left margin, with no leading blanks.
- The name and address of each creditor shall not be more than five (5) lines.
- Each line may contain no more than 40 characters including blank spaces.
- Do not include the name and address of the debtor or the debtor’s attorney to the list as they will be added by the court.
- If the debtor is a corporation or partnership, the debtor must include the names and addresses of all corporate officers or general partners on the matrix.
- Use upper and lower case. Not all caps.
- Avoid abbreviations unless it is part of the company’s name as listed on the petition.
- Special characters such as @#$%^&*()_+? are not permitted.
- Do not use periods at the end of words or lines.
- “Attention” lines listed on the second line if applicable.
- For security reasons, please do not include account numbers with creditor information.
- Do not include amounts owed.
- City, state and zip code must be on one (1) line.
- City, state, and zip code must be on the last line of the address.
- Nine digit Zip Codes typed with a hyphen separating the two groups of digits.
- All states must be two-letter abbreviations.
- Individual creditors separated by at least one blank line.
- Do not include page titles, page numbers, headers, footers, etc.
- A “Verification of Creditor Matrix” form may be prepared and filed as a cover sheet to the Creditor Matrix.
- A supplemental or amended creditor(s) matrix shall include only new creditors(s) not previously submitted. Do not include creditor(s) submitted on a previous diskette. Refer to L.B.R. 1009-1(a) for additional information on amending the Creditor Mailing Address Matrix
If the debtors wish to change the address of a creditor already submitted, file a written notice indicating a Change of Address and do not file an amended matrix.
First City National Bank of Beaumont Po Box 3391 Beaumont, TX 77704 Flex Northwest 1540 N.W. 46th Street Seattle, WA 98372 General Welding Supply Co. PO Box 3617 Baltimore, MD 20984 George S. Bush Export, Inc. 1400 Exchange Building Buffalo, NY 10984 Glander International Lake Success Plaza One Hollow Lane Lake Success, NY 11042 Gus Electronics Marine Division 3700 West 61st Avenue Anchorage, AK 99502